University Affiliation: *
Name * First Last
Address *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Telephone * - ### - ### ####
Fax * - ### - ### ####
Email *
Best time to contact * : HH MM AM/PM
Date Desired - 1st * / MM / DD YYYY
Date Desired - 2nd * / MM / DD YYYY
Date Desired - 3rd * / MM / DD YYYY
Please select Ballroom type: *
Full Ballroom Center Ballroom Blue 102 Gold 104 Aggie 101 Pride 103 Board Room Alumni Conference Room AFEC Conference Room Library Lobby price varies upon request and time
Estimated Attendance *
Event Time: Start: * : HH MM AM/PM
End: * : HH MM AM/PM
Event Description *
Event Purpose *
Publicity Mode *
(Publicity should be approved by the Alumni-Foundation Event Center. All students and student organizations are guided by
NC A&T State University policies. (Students contact the Office of Student Development))
Please check the seating arrangement you desire for your event *
Exhibition Gallery & workshop Classroom U Shape Hallow Theatre Boardroom Dinner Dance Chevron Royal Cabaret Canteen T Shape Banquet
Others Settings
Event Type *
Food Tasting Bachelor Party Bachelorette party Banquet Family Reunion Bridal Shower Rehearsal Rehearsal dinner Fundraising Networking Wedding Ceremony Pre-Reception Reception Workshop Forum Expo Bachelorette Brunch Seminar Business Meeting Trade Show Exhibition Conference
Other Event Type
Caterer
Name First Last
Phone - ### - ### ####
Email
Rental Company
Name First Last
Phone - ### - ### ####
Band (May require (Destro/ Electrical power distributor for a fee of $150.00) *
Yes No
Pre-reception *
Yes No
Event Center Lobby ($150.00 cleaning fee) *
Yes No
Center Pieces
Fresh flowers Silk flowers Table Cloths
Buffet
Plated Pass hor 'oeuvre
Other Services
Cash bar DJ Band Speakers Event Planner/Coordinator
Alcohol will be Served *
Yes No
The following is required for events past 10pm and when alcohol is served:
Professional bar tenders/security officers a service fee will be charged accordingly.
(The person booking event will be responsible for the payment of the fees associated with these services)
Event Audio/Visual Resources

AV support fees apply to all multimedia presentations to include power point and Audio/Visual presentation. (Based upon request)
A/V Services Planning (Prices base on request) PowerPoint Presentation (submit presentation to Event Center a minimum 5 business days prior to event) Audio (CD player) (IPod) House PA System Pre-Function Plasma Screens Laptops LCD Projector w/screens Wired Microphone w/stand Wireless Microphone w/stand or Wireless lavaliere Power Distro is required by all band and extensive power outsourcing DVD Player Wireless Presenter Conference Call (price available upon request) Credit card outlet (Client must bring own credit card machine and cord) Lighting packages (price available upon request)
Other Services

Set- up time preference: *
1 hour prior to event start time (standard No Charge). 2 hour or more prior to the event charges apply-based upon availability Need access to the event center for time other than the day of the event – charges may apply Others
Police/Parking Services *
Parking service requested (Recommended for major events during business hours 8.a.m. to 5.p.m.)
Event Center Resources ( See resources price list) *
Stage w/skirting (8’X 6’) (per deck) Registration Table (Pre-Function Area 8' table) Cocktail Table 72" Round Table 8 foot square table 6 foot square table Easel Podium Table top podium Bar stool (Price available upon request)
Reservation procedure:

Event date requested are not reserved until the event center receives your payment, electronic copy of your purchase order number or procurement card with a signed quote/contracts are received.
Name *
Signature *
Date * / MM / DD YYYY
Additional Notes:

(Publicity should be approved by the Alumni-Foundation Event Center. All students and student organizations are guided by NC A&T State University policies. (Students contact the Office of Student Development))

Caterer

Rental Company

The following is required for events past 10pm and when alcohol is served: Professional bar tenders/security officers a service fee will be charged accordingly. (The person booking event will be responsible for the payment of the fees associated with these services)

Reservation procedure: Event date requested are not reserved until the event center receives your payment, electronic copy of your purchase order number or procurement card with a signed quote/contracts are received.

(Publicity should be approved by the Alumni-Foundation Event Center. All students and student organizations are guided by
NC A&T State University policies. (Students contact the Office of Student Development))

The following is required for events past 10pm and when alcohol is served:
Professional bar tenders/security officers a service fee will be charged accordingly.
(The person booking event will be responsible for the payment of the fees associated with these services)

Reservation procedure:

Event date requested are not reserved until the event center receives your payment, electronic copy of your purchase order number or procurement card with a signed quote/contracts are received.